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Privacy & Cookies Policy

Last updated: 5/20/2025

Welcome to theBeacon & BeaconShare, the secure collaboration platform for Beacon Fire Protection’s employees, subcontractors, and partners. This page outlines how we handle your information and use cookies on this site.

📋 Information We Collect

When you use theBeacon or BeaconShare, we may collect and store the following information:

  • Your name and email address, as provided through Microsoft Entra ID (formerly Azure AD)

  • Your login and usage activity, including pages accessed, time of access, and file interactions

  • Any forms, documents, or messages you submit through the site

This information is used solely for:

  • Providing you with appropriate access to project-related resources

  • Maintaining secure and auditable communication channels

  • Supporting administrative and operational workflows

We do not sell or share your personal information with third parties, except where required for IT support or compliance with legal obligations.

🍪 Cookies and Tracking

theBeacon and BeaconShare are both hosted on Microsoft SharePoint Online, which uses essential cookies to:

  • Authenticate your session and keep you signed in

  • Maintain security and performance of the platform

  • Retain basic user preferences

These cookies are standard to Microsoft 365 and are not controlled or modified by Beacon Fire Protection.

We do not use cookies for advertising or behavioral tracking purposes.

🔐 Data Security

Beacon Fire Protection uses Microsoft’s enterprise-grade security framework to safeguard all data stored and accessed on theBeacon or BeaconShare.

Key measures include:

  • Role-based access controls, ensuring users only access the content relevant to their work

  • Multi-factor authentication (MFA) for all employee accounts

  • Routine access reviews and deprovisioning for inactive or offboarded users

  • Encrypted storage and secure cloud hosting through Microsoft 365

👤 User Responsibilities

All users are expected to:

  • Keep their login credentials secure and confidential

  • Only upload content relevant to their role or project

  • Report any suspected security issues or unauthorized access to info@beaconfire.co

Access to this platform may be revoked if a user’s role changes, a project ends, or usage violates our policies.

📞 Contact

For questions regarding this privacy policy or your data on theBeacon or BeaconShare, please contact:

Email: info@beaconfire.co
Phone: 512-222-8547